Data Privacy Statement

At Nash Mills Village Hall, we are committed to safeguarding your personal data. This statement explains how and why we collect, use, and protect the information you provide when engaging with our facility.

Information we collect

We may collect the following personal information from you:

  • Full name
  • Address
  • Contact details (e.g., phone number, email address)
  • Bank details (for the sole purpose of returning deposits)

Purpose of collection

Any personal information you provide will be used for the sole purposes of managing your booking. We will never use your personal data for unsolicited marketing and, other than for the purposes described below, will not share your information with third parties unless required by law.

Hirers

Your name, address, and contact details are used to:

  • Manage and communicate about your bookings

Your name, address, contact details, and bank details are used to:

  • Manage payments and return deposits
  • Deal with queries, complaints or claims

(Regular hirers only) Your name and contact details are used to:

  • Provide news / updates about the hall
  • If you have opted in, share contact information to promote your events, activities, or initiatives hosted at the hall

Volunteers

If you have registered as a volunteer with Nash Mills Village Hall, your name and contact details will be used to:

  • Share information about volunteering opportunities at the hall

Data storage & security

Your information is stored securely and accessed by, or shared with, authorised personnel of Nash Mills Village Hall only, for the purposes describes in this Data Privacy Statement. We take appropriate measures to protect your data from misuse, loss, or unauthorised access.

Data retention

We retain personal data only as long as needed to fulfil the purposes listed above or as required by law. Once no longer necessary, data will be securely deleted. You can contact us at any time to request that we delete your data.

Your rights

You have the right to:

  • Access your personal data held by us
  • Correct or update inaccurate information
  • Withdraw consent for promotional contact at any time
  • Request deletion of your data, subject to legal requirements
  • Lodge a complaint with the appropriate regulatory body

For more information about your rights under UK data protection law, please visit the ICO (Information Commissioner's Office) website: https://ico.org.uk.

To exercise your rights, please reach out to us using the contact details on our Contact Us page.